Prepare your workspace for collaboration

If you are a member of the SharePoint Group “Managers” of the specific workspace, your can configure the workspace attributes, the settings, the members and permissions as well as the tools available in the workspace.

Manage workspace attributes

Workspace attributes are important for navigation and used to characterize a workspace type. They can be called Metadata. Depending on your requirements you can use them as a project charter. By maintaining workspace attriubtes you can ensure the uniqueness of a workspace.

Seamless distinguishes between mandatory attributes and custom attributes.

Mandatory attributes are:

  • Workspace name
  • Parent workspace
  • Responsible
  • Deputy
  • Status
  • Organizational unit

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In addition, you can define any custom attribute that you would like to maintain per workspace type. Common custom attributes for projects workspaces are:

  • Project ID or number
  • Start and end date
  • Customer
  • Phase

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External Sharing

Would you like to collaborate with external members? As a "Manager" you can enable external sharing for your workspace by activating the external sharing toggle in the settings tab of your workspace. 

Depending on your Office 365 tenant settings, the external sharing option will be active or inactive by default.

Visit our detailled description about working with externals here.

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Invite members and assign permissions

Workspace managers can invite internal and external members for collaboration. After a workspace was created, the person who created the workspace is the manager and can invite members and assign permissions.

Depending on the apps provided in your workspace, there will be multiple permission levels available in the team control.

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Provide tools for collaboration

In the tools tab, managers can add predefined tools for collaboration. When adding a tool to a workspace, the SharePoint lists and libraries as well as the permissions are automatically deployed into your workspace and a new card will appear in your Seamless workspace. When removing a tools, the data stored will stay available and the tool can be reactivated at any time. Also, lists and libraries can be modified to suit your needs.

Today, the following tools are available in Seamless:

  • Documents
  • Restriced Documents
  • Links
  • Tasks
  • Contacts
  • Appointments
  • Risks
  • Work Breakdown structure
  • More Apps

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